First and foremost, application letter is a business letter because of the fact that it will be passed to an institution which is operating to maintain a certain status in relation to the economic growth. Most often, business letter comes in block or modified block format.
The DATE is the first to be type in the right topmost corner of the typewriting paper if you are following the modified block format, but if your prefer the block format, it should be keyed in the left topmost of the typewriting pad.
Leaving two spaces, the next to be type in is the Name, Position and Address of the person whom your letter is addressed. In writing the recipient name, you should write the full name (include the middle initial if possible) followed by a comma then write the title of the person in the institution. Or you write the title of the recipient below the name and the address on the next line. The recipient most of the time is the Personnel Officer or the HR head of the company.
Leaving two spaces again, write the GREETING(s). This should be in the form of "Dear Sir/Madam:" if you are not aware of the gender. Do not forget to use a colon because this indicates that your application letter is a formal business letter.
Under your FIRST paragraph, start immediately by introducing yourself, your name, your course and major, the name of the school where you graduated and the year when you graduate. The later is very important because you are indicating how long you've been practicing your degree. It indicates an overview of your experiences.
Under the SECOND paragraph, you need to mention where you got the information that their company is in need of additional employee. Since most business institutions advertise on different advertising agency or newspapers about their need of additional employee, your inclusion of the agency will trigger that you are extensively reading, a plus point for you to be considered.
Under the THIRD paragraph, narrate an instance that you did something worthy in your previous job. This is to prove that you are a responsible employee. But if you're a fresh graduate, you can narrate instances during college days especially if the event is related to the position you are applying. If you are not sure of it, you can just leave this part.
Under the FOURTH paragraph, you should mention that you are willing to be interviewed anytime convenient to them. This is because they are the one to set up the schedule of interview and it is unreasonable if you demand a time of your availability.
Lastly, don't forget to say "thank you." This is to appreciate the reader extending him/her time reading your application letter, not to mention that you are courteous enough to appreciate favorable things.
Under your SALUTATION, you should use "Sincerely yours," or "Truly yours," because this is the proper salutation used in application letter.
In addition, this is writing, therefore, you should not in anyway commit a grammatical error. It will be your mortal sin if you commit one and surely will not reach the interview part. The spaces mentioned earlier will be dependent on how long your application will be. Application letter is written on one page only. You have to format it to fit in one page. You can also search the internet for further information about application letter. Do not copy exactly the application letter, practice formulate your own application letter.
Good Luck to all of you.
Today, it is necessary to learn English as the Second Language For beginners, especially young kids, teach them the basics first. But for advance learners and those who are already on the process of writing a letter, you should have a pattern or a cover letter sample as guide.
Sample Business Letter.
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